weclapp interface
weclapp is a cloud-based ERP software for CRM, merchandise management and accounting. Thanks to the integration, you can transfer your travel expenses, receipts and bookings directly and automatically to weclapp.
SPESENFUCHS
2026 March
2026 February
Record company car journeys
In addition to journeys made in a private car, journeys made in a company car can now also be recorded and documented if you are traveling on business. This means that all journeys can be recorded completely and comprehensibly, regardless of the vehicle type.
2025 February
DATEV Rechnungsdatenservice 1.0
Discover our new interface for the DATEV Rechnungsdatenservice 1.0! This innovative service allows you to seamlessly transfer your expenses from Spesenfuchs directly to DATEV. Say goodbye to time-consuming manual exports.
2024 September
DATEV Buchungsdatenservice
With the DATEV Buchungsdatenservice, you or your tax advisor no longer have to manually export data from Spesenfuchs to DATEV in order to then manually import it into DATEV. The DATEV Buchungsdatenservice does this automatically in the background.
Your advantages:
- All data automatically available in the office
- Simple transfer to the DATEV software in the law firm
- Fewer data entry errors and no duplicates
2024 September
SEPA payment file
Export your expenses and create a SEPA payment file for easy transmission to the bank. This way, your employees receive all expenses back quickly.
2024 September
Hospitality with multiple tax rates
We are providing a new document type “Entertainment (take away)”. This allows you to conveniently enter hospitality in Germany in which meals and drinks are shown with different tax rates.
2024 September
Payment method without export
In some cases, it may make sense to use a payment method whose bookings are not transferred to the accounting department. For example, you have postings that are transferred to accounting via another system (credit card provider). This avoids duplicates and the travel expense report is still fully recorded.
2024 February
Settle expenses without travel (individual receipt)
Manage the business expenses of yourself and your team and avoid paperwork.
- The traditional method for employee reimbursement of expenses is usually as follows: The purchase is made, the employee keeps the receipt and manually enters the expense into an expense report, which is then submitted for reimbursement along with a copy of the receipt. This is complicated, receipts can get lost and the process takes a lot of time.
- Working from home has also become socially acceptable. But how do you submit the employee’s expenses to the company?
- However, the question also arises for sole traders as to how individual receipts, independent of a travel expense report, should reach the accounting department or the tax consultant.
Spesenfuchs provides you with a standardized workflow that simplifies and shortens this process. This makes the recording, approval and billing of individual documents seamless and reduces errors.
2023 September
New features and improvements
- Hospitality receipt: You can save one signature per user. This is then printed on the entertainment receipts. This means that you do not have to print the hospitality voucher, but can sign it and send it directly to the accounting department.
- Export: You can now also specifically select a month for export in addition to an individual time period.
- DATEV: You can specify a different fiscal year in the export settings. This is then used for the export to DATEV.
- sevDesk: Decide whether the receipts should receive the receipt date or the trip date during export. To be set in the export settings of sevDesk.
- Hospitality for business partners: Hospitality for business partners is 70% deductible. Spesenfuchs automatically creates the correct entries here and splits the business entertainment 70/30. If you do not want to do this because, for example, you are splitting for the entire amount at the end of the year itself, then you can now turn off the function.
- New options for the reports: When you print a travel expense report, you will find the Display Options section in the Print Preview settings. Here you can, for example, output the receipts list in a reduced or extended function or switch the trip number on and off.
- Trip list: The trip list can now also be sorted by trip number.
2023 July
Round trip
The Rides section has been further improved. If the round trip of a trip with a private car on a business trip is identical, then it is sufficient from now on to create the trip only once – Spesenfuchs will automatically calculate the return trip for you if desired.
2023 July
Receipt inbox
With the receipt inbox, you can quickly and easily upload receipts to Spesenfuchs and assign them to a trip at a later date.
Thanks to the practical drag & drop function, up to 10 receipts can be processed in one step. The receipts are automatically recognized and can later be conveniently transferred to a trip or assigned to another person.
2022 December
Spesenfuchs now available in English
Are you an English speaker? You can now use Spesenfuchs even easier by changing the personal language settings from German to English. In addition to the individual language setting, the language of the reports can also be set in the print settings.
To enable English language usage, click on the desired language in your user settings.
2022 October
Improved approval process
The approval process has been simplified.
- In the approval view, it is possible to filter by employees.
- You can release all of an employee’s trips in one transaction after checking the trips.
2022 August
Improvement DATEV export
In the DATEV export settings there is a new option to swap debit/credit accounts.
In the default setting, the expense account is addressed as “Account” and the vendor account as “Contra account”. Individual programs expect the reverse assignment for correct processing.
August 2022
English reports
All reports can be issued in English.
July 2022
Agenda LOHN
With the interface for Agenda LOHN, you export your payroll entries resulting from travel expense reports to your Agenda software.
July 2022
Update in the Rides section - Automatic route calculation
The Rides section has been revised and now shows the start and destination of a ride on a clear map. With one click, the route is calculated and the kilometers driven are transferred to your travel expense report.
June 2022
BuchhaltungsButler Integration
BuchhaltungsButler is a modern accounting software with innovative AI technology. With it, accounting can be done easily and efficiently. The integration allows you to transfer your travel expenses, receipts and bookings directly and automatically to BuchhaltungsButler.
May 2022
Various improvements
Several improvements have been implemented with a new version:
– If you do not need an extra hospitality voucher for a hospitality event, you can turn it off in the PDF creation settings.
– The travel list has been extended with another filter. The filter by status provides a better overview by e.g. showing only the trips that are still in capture.
– The approval view of the team version contains the start and end date of the trip as well as the time.
– The date of release of a trip is output in the reports.
April 2022
Summarize reports
You only want a travel expense report for a certain period? From now on you can select multiple trips for printing and specify in the print options that these trips should be grouped together. If you have selected trips from multiple users, the trips from each user are summarized in a separate report.
March 2022
Lump sum (total invoice)
From now on, there is an option to use flat rate calculation in Spesenfuchs when calculating travel expenses. Meal allowances, accommodation allowances and travel expenses by car or motorcycle for a trip are added together here. This is contrasted with the amount actually allowed by additional subsistence expenses and tax-free kilometers. What exceeds this amount may be treated uniformly as additional subsistence expenses and can be taxed at a flat rate of 25% provided that the 100% limit is not exceeded.
February 2022
Show and hide receipt types
Spesenfuchs supports a whole range of receipt types. However, you may not need or want to use all document types in your business. Now you can easily hide these document types. When you enter a new document in the future, the hidden document types will no longer be offered at all, which further simplifies the entry.
February 2022
Individual chart of accounts
Until now you could choose between SKR03 and SKR04 in Spesenfuchs. Now you can also use a custom chart of accounts. This allows you to customize which accounts to use for travel cost specific accounts and all receipt types.
January 2022
Individual flat rates
Define as many expense groups as you like to organise your individual per diems. For example, you can define an expense group for trade fairs or assembly or create expense groups for specific groups of people. This allows you to easily manage individual flat rates for management or sales, for example.
January 2022
Export to DATEV Lohn und Gehalt
Individually configurable export of all travel data in DATEV Lohn und Gehalt format incl. Capital letter M.
November 2021
New CSV export: Totals list
All bookings of the selected trips added up per account.
October 2021
Feature Document Recognition (OCR)
Typing receipts is a chore. That’s why Spesenfuchs can now read your travel and expense receipts and make it easier for you to record them. If you want to use the new function, simply activate the voucher recognition the next time you enter your vouchers.
September 2021
Import employees with a CSV file
If you want to create several employees at once in Spesenfuchs, then you can use the import with a CSV file for this from now on. This saves time and is more convenient than creating individual users via the interface.
September 2021
Different VAT rates per document
Until now, a purchasing document with multiple VAT rates had to be split between two documents. As of now, this is no longer necessary. Spesenfuchs can handle multiple VAT rates per receipt and thus significantly simplifies the entry of e.g. railroad receipts or receipts from stationery stores.
September 2021
Kontolino! Integration
Kontolino! is an online accounting software with invoice program. This means that freelancers and entrepreneurs always have their business under control and maintain a full overview.
August 2021
DATEV LODAS
Export of additional expenses for meals and travel expenses for the income tax card or the complete travel expense report for payment in DATEV LODAS format.
July 2021
Feature approval workflow
As of now, an approval workflow is available in the TEAM version. Define supervisors, as an employee send your trips to your supervisor for review and as a supervisor approve or reject the trip after review.
June 2021
Debitoor integration
Reduce paperwork and do your own bookkeeping with Debitoor. The user interface is intuitive and self-explanatory.
Through the integration to Debitoor, Spesenfuchs can automatically transfer your travel expense reports with all receipts and resulting bookings to Debitoor.
May 2021
Feature company logo in the reports
Customize your expense report and all other reports with your company logo.
May 2021
Import from DATEV Reisekosten classic
DATEV has discontinued its solutions Reisekosten classic, Reisekosten Vorerfassung and Arbeitnehmer online Meine Reisen by the end of 2021 and will no longer develop them further. Spesenfuchs has already created a new import interface so that you can conveniently import your employee master data.
May 2021
Feature hospitality receipt
In order to claim a business meal for tax purposes, an entertainment receipt must be completed. From now on, Spesenfuchs automatically creates a tax-compliant entertainment receipt for you based on the information in the receipt.
April 2021
Lexware Office Integration
Lexware Office is a software with which users can do their bookkeeping easily, properly and in a time-saving manner. Commercial knowledge is not necessary. Satisfied financial authorities, a clear view of finances and more time for the core business are the result.
Thanks to the integration with Lexware Office, Spesenfuchs can automatically transfer your travel expense reports with all receipts and resulting postings to Lexware Office.
March 2021
Feature Individual km rate
From now on, you can store an individual km rate for trips by car for each person. The km rate is stored in the user’s master data under Account assignment. February 2021
Feature cost centers/cost objects
From now on, you can create cost centers/cost objects in Spesenfuchs and assign them to a trip.
January 2021
sevdesk Integration
sevdesk is an online accounting software that offers a digital solution for the self-employed, freelancers and small businesses. Thanks to sevdesk, bookkeeping tasks, from invoicing, advance VAT returns and income statements to collaboration with tax advisors, are made easier and more efficient. In doing so, sevdesk relies on automation, artificial intelligence and mobile working through the cloud-based web and smartphone applications.
Thanks to the integration with sevdesk, Spesenfuchs can automatically transfer your travel expense reports with all receipts and resulting postings to sevdesk.
August 2020
Feature DATEV Export
With the DATEV export you can easily provide your tax advisor with all relevant booking data of your travel expense reports.
July 2020
Implementation of VAT reduction
The temporary reduction in VAT has been available in Spesenfuchs since July 1, 2020, so you can continue to enter your receipts correctly and report your travel expenses properly.
May 2020
Feature deputy
Using the deputy function, you can enter travel expenses not only for yourself, but also for one or more other employees.
May 2020
TEAM version
Manage the travel expense reports of all your company’s employees with Spesenfuchs.
August 2019
Feature digitize receipts
Simply photograph receipts with your cell phone and transfer them directly to Spesenfuchs.
June 2018
Spesenfuchs is live
From now on, self-employed people and small businesses can use Spesenfuchs.
June 2018
Foundation Spesenfuchs GmbH
Since 2015
Development Spesenfuchs
2026 March
weclapp interface
weclapp is a cloud-based ERP software for CRM, merchandise management and accounting. Thanks to the integration, you can transfer your travel expenses, receipts and bookings directly and automatically to weclapp.
2026 February
Record company car journeys
In addition to journeys made in a private car, journeys made in a company car can now also be recorded and documented if you are traveling on business. This means that all journeys can be recorded completely and comprehensibly, regardless of the vehicle type.
2025 February
DATEV Rechnungsdatenservice 1.0
Discover our new interface for the DATEV Rechnungsdatenservice 1.0! This innovative service allows you to seamlessly transfer your expenses from Spesenfuchs directly to DATEV. Say goodbye to time-consuming manual exports.
2024 September
DATEV Buchungsdatenservice
With the DATEV Buchungsdatenservice, you or your tax advisor no longer have to manually export data from Spesenfuchs to DATEV in order to then manually import it into DATEV. The DATEV Buchungsdatenservice does this automatically in the background.
Your advantages:
- All data automatically available in the office
- Simple transfer to the DATEV software in the law firm
- Fewer data entry errors and no duplicates
2024 September
SEPA payment file
Export your expenses and create a SEPA payment file for easy transmission to the bank. This way, your employees receive all expenses back quickly.
2024 September
Hospitality with multiple tax rates
We are providing a new document type “Entertainment (take away)”. This allows you to conveniently enter hospitality in Germany in which meals and drinks are shown with different tax rates.
2024 September
Payment method without export
In some cases, it may make sense to use a payment method whose bookings are not transferred to the accounting department. For example, you have postings that are transferred to accounting via another system (credit card provider). This avoids duplicates and the travel expense report is still fully recorded.
2024 February
Settle expenses without travel (individual receipt)
Manage the business expenses of yourself and your team and avoid paperwork.
- The traditional method for employee reimbursement of expenses is usually as follows: The purchase is made, the employee keeps the receipt and manually enters the expense into an expense report, which is then submitted for reimbursement along with a copy of the receipt. This is complicated, receipts can get lost and the process takes a lot of time.
- Working from home has also become socially acceptable. But how do you submit the employee’s expenses to the company?
- However, the question also arises for sole traders as to how individual receipts, independent of a travel expense report, should reach the accounting department or the tax consultant.
Spesenfuchs provides you with a standardized workflow that simplifies and shortens this process. This makes the recording, approval and billing of individual documents seamless and reduces errors.
2023 September
Features and improvements
- Hospitality receipt: You can save one signature per user. This is then printed on the entertainment receipts. This means that you do not have to print the hospitality voucher, but can sign it and send it directly to the accounting department.
- Export: You can now also specifically select a month for export in addition to an individual time period.
- DATEV: You can specify a different fiscal year in the export settings. This is then used for the export to DATEV.
- sevDesk: Decide whether the receipts should receive the receipt date or the trip date during export. To be set in the export settings of sevDesk.
- Hospitality for business partners: Hospitality for business partners is 70% deductible. Spesenfuchs automatically creates the correct entries here and splits the business entertainment 70/30. If you do not want to do this because, for example, you are splitting for the entire amount at the end of the year itself, then you can now turn off the function.
- New options for the reports: When you print a travel expense report, you will find the Display Options section in the Print Preview settings. Here you can, for example, output the receipts list in a reduced or extended function or switch the trip number on and off.
- Trip list: The trip list can now also be sorted by trip number.
2023 July
Round trip
The Rides section has been further improved. If the round trip of a trip with a private car on a business trip is identical, then it is sufficient from now on to create the trip only once – Spesenfuchs will automatically calculate the return trip for you if desired.
2023 July
Receipt inbox
With the receipt inbox, you can quickly and easily upload receipts to Spesenfuchs and assign them to a trip at a later date.
Thanks to the practical drag & drop function, up to 10 receipts can be processed in one step. The receipts are automatically recognized and can later be conveniently transferred to a trip or assigned to another person.
2022 December
Spesenfuchs now available in English
Are you an English speaker? You can now use Spesenfuchs even easier by changing the personal language settings from German to English. In addition to the individual language setting, the language of the reports can also be set in the print settings.
To enable English language usage, click on the desired language in your user settings.
2022 October
Improved approval process
The approval process has been simplified.
- In the approval view, it is possible to filter by employees.
- You can release all of an employee’s trips in one transaction after checking the trips.
2022 August
Improvement DATEV export
In the DATEV export settings there is a new option to swap debit/credit accounts.
In the default setting, the expense account is addressed as “Account” and the vendor account as “Contra account”. Individual programs expect the reverse assignment for correct processing.
August 2022
English reports
All reports can be issued in English.
July 2022
Agenda LOHN
With the interface for Agenda LOHN, you export your payroll entries resulting from travel expense reports to your Agenda software.
July 2022
Update in the Rides section - Automatic route calculation
The Rides section has been revised and now shows the start and destination of a ride on a clear map. With one click, the route is calculated and the kilometers driven are transferred to your travel expense report.
June 2022
BuchhaltungsButler Integration
BuchhaltungsButler is a modern accounting software with innovative AI technology. With it, accounting can be done easily and efficiently. The integration allows you to transfer your travel expenses, receipts and bookings directly and automatically to BuchhaltungsButler.
May 2022
Various improvements
Several improvements have been implemented with a new version:
– If you do not need an extra hospitality voucher for a hospitality event, you can turn it off in the PDF creation settings.
– The travel list has been extended with another filter. The filter by status provides a better overview by e.g. showing only the trips that are still in capture.
– The approval view of the team version contains the start and end date of the trip as well as the time.
– The date of release of a trip is output in the reports.
April 2022
Summarize reports
You only want a travel expense report for a certain period? From now on you can select multiple trips for printing and specify in the print options that these trips should be grouped together. If you have selected trips from multiple users, the trips from each user are summarized in a separate report.
March 2022
Lump sum (total invoice)
From now on, there is an option to use flat rate calculation in Spesenfuchs when calculating travel expenses. Meal allowances, accommodation allowances and travel expenses by car or motorcycle for a trip are added together here. This is contrasted with the amount actually allowed by additional subsistence expenses and tax-free kilometers. What exceeds this amount may be treated uniformly as additional subsistence expenses and can be taxed at a flat rate of 25% provided that the 100% limit is not exceeded.
February 2022
Show and hide receipt types
Spesenfuchs supports a whole range of receipt types. However, you may not need or want to use all document types in your business. Now you can easily hide these document types. When you enter a new document in the future, the hidden document types will no longer be offered at all, which further simplifies the entry.
February 2022
Individual chart of accounts
Until now you could choose between SKR03 and SKR04 in Spesenfuchs. Now you can also use a custom chart of accounts. This allows you to customize which accounts to use for travel cost specific accounts and all receipt types.
January 2022
Individual flat rates
Define as many expense groups as you like to organise your individual per diems. For example, you can define an expense group for trade fairs or assembly or create expense groups for specific groups of people. This allows you to easily manage individual flat rates for management or sales, for example.
January 2022
Export to DATEV Lohn und Gehalt
Individually configurable export of all travel data in DATEV Lohn und Gehalt format incl. Capital letter M.
November 2021
New CSV export: Totals list
All bookings of the selected trips added up per account.
October 2021
Feature Document Recognition (OCR)
Typing receipts is a chore. That’s why Spesenfuchs can now read your travel and expense receipts and make it easier for you to record them. If you want to use the new function, simply activate the voucher recognition the next time you enter your vouchers.
September 2021
Import employees with a CSV file
If you want to create several employees at once in Spesenfuchs, then you can use the import with a CSV file for this from now on. This saves time and is more convenient than creating individual users via the interface.
September 2021
Different VAT rates per document
Until now, a purchasing document with multiple VAT rates had to be split between two documents. As of now, this is no longer necessary. Spesenfuchs can handle multiple VAT rates per receipt and thus significantly simplifies the entry of e.g. railroad receipts or receipts from stationery stores.
September 2021
Kontolino! Integration
Kontolino! is an online accounting software with invoice program. This means that freelancers and entrepreneurs always have their business under control and maintain a full overview.
August 2021
DATEV LODAS
Export of additional expenses for meals and travel expenses for the income tax card or the complete travel expense report for payment in DATEV LODAS format.
July 2021
Feature approval workflow
As of now, an approval workflow is available in the TEAM version. Define supervisors, as an employee send your trips to your supervisor for review and as a supervisor approve or reject the trip after review.
June 2021
Debitoor integration
Reduce paperwork and do your own bookkeeping with Debitoor. The user interface is intuitive and self-explanatory.
Through the integration to Debitoor, Spesenfuchs can automatically transfer your travel expense reports with all receipts and resulting bookings to Debitoor.
May 2021
Feature company logo in the reports
Customize your expense report and all other reports with your company logo.
May 2021
Import from DATEV Reisekosten classic
DATEV has discontinued its solutions Reisekosten classic, Reisekosten Vorerfassung and Arbeitnehmer online Meine Reisen by the end of 2021 and will no longer develop them further. Spesenfuchs has already created a new import interface so that you can conveniently import your employee master data.
May 2021
Feature hospitality receipt
In order to claim a business meal for tax purposes, an entertainment receipt must be completed. From now on, Spesenfuchs automatically creates a tax-compliant entertainment receipt for you based on the information in the receipt.
April 2021
Lexware Office Integration
Lexware Office is a software with which users can do their bookkeeping easily, properly and in a time-saving manner. Commercial knowledge is not necessary. Satisfied financial authorities, a clear view of finances and more time for the core business are the result.
Thanks to the integration with Lexware Office, Spesenfuchs can automatically transfer your travel expense reports with all receipts and resulting postings to Lexware Office.
March 2021
Feature Individual km rate
From now on, you can store an individual km rate for trips by car for each person. The km rate is stored in the user’s master data under Account assignment. February 2021
Feature cost centers/cost objects
From now on, you can create cost centers/cost objects in Spesenfuchs and assign them to a trip.
January 2021
sevdesk Integration
sevdesk is an online accounting software that offers a digital solution for the self-employed, freelancers and small businesses. Thanks to sevdesk, bookkeeping tasks, from invoicing, advance VAT returns and income statements to collaboration with tax advisors, are made easier and more efficient. In doing so, sevdesk relies on automation, artificial intelligence and mobile working through the cloud-based web and smartphone applications.
Thanks to the integration with sevdesk, Spesenfuchs can automatically transfer your travel expense reports with all receipts and resulting postings to sevdesk.
August 2020
Feature DATEV Export
With the DATEV export you can easily provide your tax advisor with all relevant booking data of your travel expense reports.
July 2020
Implementation of VAT reduction
The temporary reduction in VAT has been available in Spesenfuchs since July 1, 2020, so you can continue to enter your receipts correctly and report your travel expenses properly.
May 2020
Feature deputy
Using the deputy function, you can enter travel expenses not only for yourself, but also for one or more other employees.
May 2020
TEAM version
Manage the travel expense reports of all your company’s employees with Spesenfuchs.
August 2019
Feature digitize receipts
Simply photograph receipts with your cell phone and transfer them directly to Spesenfuchs.
June 2018
Spesenfuchs is live
From now on, self-employed people and small businesses can use Spesenfuchs.
June 2018
Foundation Spesenfuchs GmbH
Since 2015
Development Spesenfuchs