Timeline – Spesenfuchs continues to evolve

  • 2024 February

    Settle expenses without travel (individual receipt)

    Manage the business expenses of yourself and your team and avoid paperwork.

    • The traditional method for employee reimbursement of expenses is usually as follows: The purchase is made, the employee keeps the receipt and manually enters the expense into an expense report, which is then submitted for reimbursement along with a copy of the receipt. This is complicated, receipts can get lost and the process takes a lot of time.
    • Working from home has also become socially acceptable. But how do you submit the employee’s expenses to the company?
    • However, the question also arises for sole traders as to how individual receipts, independent of a travel expense report, should reach the accounting department or the tax consultant.

    Spesenfuchs provides you with a standardized workflow that simplifies and shortens this process. This makes the recording, approval and billing of individual documents seamless and reduces errors.

  • 2023 September

    New features and improvements

    • Hospitality receipt: You can save one signature per user. This is then printed on the entertainment receipts. This means that you do not have to print the hospitality voucher, but can sign it and send it directly to the accounting department.
    • Export: You can now also specifically select a month for export in addition to an individual time period.
    • DATEV: You can specify a different fiscal year in the export settings. This is then used for the export to DATEV.
    • sevDesk: Decide whether the receipts should receive the receipt date or the trip date during export. To be set in the export settings of sevDesk.
    • Hospitality for business partners: Hospitality for business partners is 70% deductible. Spesenfuchs automatically creates the correct entries here and splits the business entertainment 70/30. If you do not want to do this because, for example, you are splitting for the entire amount at the end of the year itself, then you can now turn off the function.
    • New options for the reports: When you print a travel expense report, you will find the Display Options section in the Print Preview settings. Here you can, for example, output the receipts list in a reduced or extended function or switch the trip number on and off.
    • Trip list: The trip list can now also be sorted by trip number.
  • 2023 July

    Round trip

    The Rides section has been further improved. If the round trip of a trip with a private car on a business trip is identical, then it is sufficient from now on to create the trip only once – Spesenfuchs will automatically calculate the return trip for you if desired.

  • 2023 July

    Receipt inbox

    With Receipt inbox, you can quickly and easily upload receipts to Spesenfuchs and assign them to a trip at a later time.

    Thanks to the practical drag & drop function, up to 10 receipts can be processed in one step. The receipts are automatically recognized and can later be conveniently transferred to a trip or assigned to another person.

  • 2022 December

    Spesenfuchs now available in English

    Language Spesenfuchs

    Are you an English speaker? You can now use Spesenfuchs even easier by changing the personal language settings from German to English. In addition to the individual language setting, the language of the reports can also be set in the print settings.

    To enable English language usage, click on the desired language in your user settings.

  • 2022 October

    Improved approval process

    The approval process has been simplified.

    • In the approval view, it is possible to filter by employees.
    • You can release all of an employee’s trips in one transaction after checking the trips.
  • 2022 August

    Improvement DATEV export

    In the DATEV export settings there is a new option to swap debit/credit accounts.

    In the default setting, the expense account is addressed as “Account” and the vendor account as “Contra account”. Individual programs expect the reverse assignment for correct processing.

  • August 2022

    English reports

    All reports can be issued in English.

  • July 2022

    Agenda LOHN

    With the interface for Agenda LOHN, you export your payroll entries resulting from travel expense reports to your Agenda software.

  • July 2022

    Update in the Rides section - Automatic route calculation

    The Rides section has been revised and now shows the start and destination of a ride on a clear map. With one click, the route is calculated and the kilometers driven are transferred to your travel expense report.

  • June 2022

    Buchhaltungs­Butler Integration

    Buchhaltungs­­Butler is a modern accounting software with innovative AI technology. With it, accounting can be done easily and efficiently. The integration allows you to transfer your travel expenses, receipts and bookings directly and automatically to BuchhaltungsButler.

  • May 2022

    Various improvements

    Several improvements have been implemented with a new version:

    – If you do not need an extra hospitality voucher for a hospitality event, you can turn it off in the PDF creation settings.

    – The travel list has been extended with another filter. The filter by status provides a better overview by e.g. showing only the trips that are still in capture.

    – The approval view of the team version contains the start and end date of the trip as well as the time.

    – The date of release of a trip is output in the reports.

  • April 2022

    Summarize reports

    You only want a travel expense report for a certain period? From now on you can select multiple trips for printing and specify in the print options that these trips should be grouped together. If you have selected trips from multiple users, the trips from each user are summarized in a separate report.

  • March 2022

    Lump sum (total invoice)

    From now on, there is an option to use flat rate calculation in Spesenfuchs when calculating travel expenses. Meal allowances, accommodation allowances and travel expenses by car or motorcycle for a trip are added together here. This is contrasted with the amount actually allowed by additional subsistence expenses and tax-free kilometers. What exceeds this amount may be treated uniformly as additional subsistence expenses and can be taxed at a flat rate of 25% provided that the 100% limit is not exceeded.

  • February 2022

    Show and hide receipt types

    Spesenfuchs supports a whole range of receipt types. However, you may not need or want to use all document types in your business. Now you can easily hide these document types. When you enter a new document in the future, the hidden document types will no longer be offered at all, which further simplifies the entry.

  • February 2022

    Individual chart of accounts

    Until now you could choose between SKR03 and SKR04 in Spesenfuchs. Now you can also use a custom chart of accounts. This allows you to customize which accounts to use for travel cost specific accounts and all receipt types.

  • January 2022

    Individual flat rates

    Define as many expense groups as you like to organise your individual per diems. For example, you can define an expense group for trade fairs or assembly or create expense groups for specific groups of people. This allows you to easily manage individual flat rates for management or sales, for example.

  • January 2022

    Export to DATEV Lohn und Gehalt

    Individually configurable export of all travel data in DATEV Lohn und Gehalt format incl. Capital letter M.

  • November 2021

    New CSV export: Totals list

    All bookings of the selected trips added up per account.

  • October 2021

    Feature Document Recognition (OCR)

    Typing receipts is a chore. That’s why Spesenfuchs can now read your travel and expense receipts and make it easier for you to record them. If you want to use the new function, simply activate the voucher recognition the next time you enter your vouchers.

  • September 2021

    Import employees with a CSV file

    If you want to create several employees at once in Spesenfuchs, then you can use the import with a CSV file for this from now on. This saves time and is more convenient than creating individual users via the interface.

  • September 2021

    Different VAT rates per document

    Until now, a purchasing document with multiple VAT rates had to be split between two documents. As of now, this is no longer necessary. Spesenfuchs can handle multiple VAT rates per receipt and thus significantly simplifies the entry of e.g. railroad receipts or receipts from stationery stores.

  • September 2021

    Kontolino! Integration


    Kontolino! is an online accounting software with invoice program. This means that freelancers and entrepreneurs always have their business under control and maintain a full overview.

  • August 2021


    Export of additional expenses for meals and travel expenses for the income tax card or the complete travel expense report for payment in DATEV LODAS format.

  • July 2021

    Feature approval workflow

    As of now, an approval workflow is available in the TEAM version. Define supervisors, as an employee send your trips to your supervisor for review and as a supervisor approve or reject the trip after review.

  • June 2021

    Debitoor integration

    debitoor Logo

    Reduce paperwork and do your own bookkeeping with Debitoor. The user interface is intuitive and self-explanatory.

    Through the integration to Debitoor, Spesenfuchs can automatically transfer your travel expense reports with all receipts and resulting bookings to Debitoor.

  • May 2021

    Feature company logo in the reports

    Customize your expense report and all other reports with your company logo.

  • May 2021

    Import from DATEV Reisekosten classic

    DATEV has discontinued its solutions Reisekosten classic, Reisekosten Vorerfassung and Arbeitnehmer online Meine Reisen by the end of 2021 and will no longer develop them further. Spesenfuchs has already created a new import interface so that you can conveniently import your employee master data.

  • May 2021

    Feature hospitality receipt

    In order to claim a business meal for tax purposes, an entertainment receipt must be completed. From now on, Spesenfuchs automatically creates a tax-compliant entertainment receipt for you based on the information in the receipt.

  • April 2021

    lexoffice integration

    lexoffice is a software with which users can do their accounting easily, properly and in a time-saving way. Commercial knowledge is not necessary. Satisfied financial authorities, a clear view of finances and more time for the core business are the result.

    Through the integration to lexoffice, Spesenfuchs can automatically transfer your travel expense reports with all receipts and resulting bookings to lexoffice.

  • March 2021

    Feature Individual km rate

    From now on, you can store an individual km rate for trips by car for each person. The km rate is stored in the user’s master data under Account assignment.
  • February 2021

    Feature cost centers/cost objects

    From now on, you can create cost centers/cost objects in Spesenfuchs and assign them to a trip.

  • January 2021

    sevdesk integration


    sevdesk is an online accounting software that offers a digital solution for self-employed, freelancers and small businesses. Accounting tasks, from invoicing to advance VAT returns and income statement to collaboration with the tax advisor, are made easier and more efficient thanks to sevdesk. In doing so, sevdesk relies on automation, artificial intelligence and mobile working through the cloud-based web and smartphone applications.

    Through the integration to sevdesk, Spesenfuchs can automatically transfer your travel expense reports with all receipts and resulting bookings to sevdesk.

  • August 2020

    Feature DATEV Export

    DATEV export

    With the DATEV export you can easily provide your tax advisor with all relevant booking data of your travel expense reports.

  • July 2020

    Implementation of VAT reduction

    VAT reduction

    The temporary reduction in VAT has been available in Spesenfuchs since July 1, 2020, so you can continue to enter your receipts correctly and report your travel expenses properly.

  • May 2020

    Feature deputy


    Using the deputy function, you can enter travel expenses not only for yourself, but also for one or more other employees.

  • May 2020

    TEAM version


    Manage the travel expense reports of all your company’s employees with Spesenfuchs.

  • August 2019

    Feature digitize receipts

    Digitise receipts

    Simply photograph receipts with your cell phone and transfer them directly to Spesenfuchs.

  • June 2018

    Spesenfuchs is live

    From now on, self-employed people and small businesses can use Spesenfuchs.

  • June 2018

    Foundation Spesenfuchs GmbH

  • Since 2015

    Development Spesenfuchs