The Spesenfuchs API is now available. The current focus is on incoming receipts so that external systems can upload receipts and retrieve the latest receipts. The API is being continuously developed and will be expanded in the future to include further functions relating to accounting, travel costs and expenses.
weclapp is a cloud-based ERP software for CRM, merchandise management and accounting. Thanks to the integration, you can transfer your travel expenses, receipts and bookings directly and automatically to weclapp.
In addition to journeys made in a private car, journeys made in a company car can now also be recorded and documented if you are traveling on business. This means that all journeys can be recorded completely and comprehensibly, regardless of the vehicle type.
Discover our new interface for the DATEV Rechnungsdatenservice 1.0! This innovative service allows you to seamlessly transfer your expenses from Spesenfuchs directly to DATEV. Say goodbye to time-consuming manual exports.
With the DATEV Buchungsdatenservice, you or your tax advisor no longer have to manually export data from Spesenfuchs to DATEV in order to then manually import it into DATEV. The DATEV Buchungsdatenservice does this automatically in the background.
Your advantages:
Export your expenses and create a SEPA payment file for easy transmission to the bank. This way, your employees receive all expenses back quickly.
We are providing a new document type “Entertainment (take away)”. This allows you to conveniently enter hospitality in Germany in which meals and drinks are shown with different tax rates.
In some cases, it may make sense to use a payment method whose bookings are not transferred to the accounting department. For example, you have postings that are transferred to accounting via another system (credit card provider). This avoids duplicates and the travel expense report is still fully recorded.
Manage the business expenses of yourself and your team and avoid paperwork.
Spesenfuchs provides you with a standardized workflow that simplifies and shortens this process. This makes the recording, approval and billing of individual documents seamless and reduces errors.
The Rides section has been further improved. If the round trip of a trip with a private car on a business trip is identical, then it is sufficient from now on to create the trip only once – Spesenfuchs will automatically calculate the return trip for you if desired.
With the receipt inbox, you can quickly and easily upload receipts to Spesenfuchs and assign them to a trip at a later date.
Thanks to the practical drag & drop function, up to 10 receipts can be processed in one step. The receipts are automatically recognized and can later be conveniently transferred to a trip or assigned to another person.
Are you an English speaker? You can now use Spesenfuchs even easier by changing the personal language settings from German to English. In addition to the individual language setting, the language of the reports can also be set in the print settings.
To enable English language usage, click on the desired language in your user settings.
The approval process has been simplified.
In the DATEV export settings there is a new option to swap debit/credit accounts.
In the default setting, the expense account is addressed as “Account” and the vendor account as “Contra account”. Individual programs expect the reverse assignment for correct processing.
All reports can be issued in English.
With the interface for Agenda LOHN, you export your payroll entries resulting from travel expense reports to your Agenda software.
The Rides section has been revised and now shows the start and destination of a ride on a clear map. With one click, the route is calculated and the kilometers driven are transferred to your travel expense report.
BuchhaltungsButler is a modern accounting software with innovative AI technology. With it, accounting can be done easily and efficiently. The integration allows you to transfer your travel expenses, receipts and bookings directly and automatically to BuchhaltungsButler.
Several improvements have been implemented with a new version:
– If you do not need an extra hospitality voucher for a hospitality event, you can turn it off in the PDF creation settings.
– The travel list has been extended with another filter. The filter by status provides a better overview by e.g. showing only the trips that are still in capture.
– The approval view of the team version contains the start and end date of the trip as well as the time.
– The date of release of a trip is output in the reports.
You only want a travel expense report for a certain period? From now on you can select multiple trips for printing and specify in the print options that these trips should be grouped together. If you have selected trips from multiple users, the trips from each user are summarized in a separate report.
From now on, there is an option to use flat rate calculation in Spesenfuchs when calculating travel expenses. Meal allowances, accommodation allowances and travel expenses by car or motorcycle for a trip are added together here. This is contrasted with the amount actually allowed by additional subsistence expenses and tax-free kilometers. What exceeds this amount may be treated uniformly as additional subsistence expenses and can be taxed at a flat rate of 25% provided that the 100% limit is not exceeded.
Spesenfuchs supports a whole range of receipt types. However, you may not need or want to use all document types in your business. Now you can easily hide these document types. When you enter a new document in the future, the hidden document types will no longer be offered at all, which further simplifies the entry.
Until now you could choose between SKR03 and SKR04 in Spesenfuchs. Now you can also use a custom chart of accounts. This allows you to customize which accounts to use for travel cost specific accounts and all receipt types.
Define as many expense groups as you like to organise your individual per diems. For example, you can define an expense group for trade fairs or assembly or create expense groups for specific groups of people. This allows you to easily manage individual flat rates for management or sales, for example.
Individually configurable export of all travel data in DATEV Lohn und Gehalt format incl. Capital letter M.
All bookings of the selected trips added up per account.
Typing receipts is a chore. That’s why Spesenfuchs can now read your travel and expense receipts and make it easier for you to record them. If you want to use the new function, simply activate the voucher recognition the next time you enter your vouchers.
If you want to create several employees at once in Spesenfuchs, then you can use the import with a CSV file for this from now on. This saves time and is more convenient than creating individual users via the interface.
Until now, a purchasing document with multiple VAT rates had to be split between two documents. As of now, this is no longer necessary. Spesenfuchs can handle multiple VAT rates per receipt and thus significantly simplifies the entry of e.g. railroad receipts or receipts from stationery stores.
Kontolino! is an online accounting software with invoice program. This means that freelancers and entrepreneurs always have their business under control and maintain a full overview.
Export of additional expenses for meals and travel expenses for the income tax card or the complete travel expense report for payment in DATEV LODAS format.
As of now, an approval workflow is available in the TEAM version. Define supervisors, as an employee send your trips to your supervisor for review and as a supervisor approve or reject the trip after review.
Reduce paperwork and do your own bookkeeping with Debitoor. The user interface is intuitive and self-explanatory.
Through the integration to Debitoor, Spesenfuchs can automatically transfer your travel expense reports with all receipts and resulting bookings to Debitoor.
Customize your expense report and all other reports with your company logo.
DATEV has discontinued its solutions Reisekosten classic, Reisekosten Vorerfassung and Arbeitnehmer online Meine Reisen by the end of 2021 and will no longer develop them further. Spesenfuchs has already created a new import interface so that you can conveniently import your employee master data.
In order to claim a business meal for tax purposes, an entertainment receipt must be completed. From now on, Spesenfuchs automatically creates a tax-compliant entertainment receipt for you based on the information in the receipt.
Lexware Office is a software with which users can do their bookkeeping easily, properly and in a time-saving manner. Commercial knowledge is not necessary. Satisfied financial authorities, a clear view of finances and more time for the core business are the result.
Thanks to the integration with Lexware Office, Spesenfuchs can automatically transfer your travel expense reports with all receipts and resulting postings to Lexware Office.
From now on, you can create cost centers/cost objects in Spesenfuchs and assign them to a trip.
sevdesk is an online accounting software that offers a digital solution for the self-employed, freelancers and small businesses. Thanks to sevdesk, bookkeeping tasks, from invoicing, advance VAT returns and income statements to collaboration with tax advisors, are made easier and more efficient. In doing so, sevdesk relies on automation, artificial intelligence and mobile working through the cloud-based web and smartphone applications.
Thanks to the integration with sevdesk, Spesenfuchs can automatically transfer your travel expense reports with all receipts and resulting postings to sevdesk.
With the DATEV export you can easily provide your tax advisor with all relevant booking data of your travel expense reports.
The temporary reduction in VAT has been available in Spesenfuchs since July 1, 2020, so you can continue to enter your receipts correctly and report your travel expenses properly.
Using the deputy function, you can enter travel expenses not only for yourself, but also for one or more other employees.
Manage the travel expense reports of all your company’s employees with Spesenfuchs.
Simply photograph receipts with your cell phone and transfer them directly to Spesenfuchs.
From now on, self-employed people and small businesses can use Spesenfuchs.
The Spesenfuchs API is now available. The current focus is on incoming receipts so that external systems can upload receipts and retrieve the latest receipts. The API is being continuously developed and will be expanded in the future to include further functions relating to accounting, travel costs and expenses.
weclapp is a cloud-based ERP software for CRM, merchandise management and accounting. Thanks to the integration, you can transfer your travel expenses, receipts and bookings directly and automatically to weclapp.
In addition to journeys made in a private car, journeys made in a company car can now also be recorded and documented if you are traveling on business. This means that all journeys can be recorded completely and comprehensibly, regardless of the vehicle type.
Discover our new interface for the DATEV Rechnungsdatenservice 1.0! This innovative service allows you to seamlessly transfer your expenses from Spesenfuchs directly to DATEV. Say goodbye to time-consuming manual exports.
With the DATEV Buchungsdatenservice, you or your tax advisor no longer have to manually export data from Spesenfuchs to DATEV in order to then manually import it into DATEV. The DATEV Buchungsdatenservice does this automatically in the background.
Your advantages:
Export your expenses and create a SEPA payment file for easy transmission to the bank. This way, your employees receive all expenses back quickly.
We are providing a new document type “Entertainment (take away)”. This allows you to conveniently enter hospitality in Germany in which meals and drinks are shown with different tax rates.
In some cases, it may make sense to use a payment method whose bookings are not transferred to the accounting department. For example, you have postings that are transferred to accounting via another system (credit card provider). This avoids duplicates and the travel expense report is still fully recorded.
Manage the business expenses of yourself and your team and avoid paperwork.
Spesenfuchs provides you with a standardized workflow that simplifies and shortens this process. This makes the recording, approval and billing of individual documents seamless and reduces errors.
The Rides section has been further improved. If the round trip of a trip with a private car on a business trip is identical, then it is sufficient from now on to create the trip only once – Spesenfuchs will automatically calculate the return trip for you if desired.
With the receipt inbox, you can quickly and easily upload receipts to Spesenfuchs and assign them to a trip at a later date.
Thanks to the practical drag & drop function, up to 10 receipts can be processed in one step. The receipts are automatically recognized and can later be conveniently transferred to a trip or assigned to another person.
Are you an English speaker? You can now use Spesenfuchs even easier by changing the personal language settings from German to English. In addition to the individual language setting, the language of the reports can also be set in the print settings.
To enable English language usage, click on the desired language in your user settings.
The approval process has been simplified.
In the DATEV export settings there is a new option to swap debit/credit accounts.
In the default setting, the expense account is addressed as “Account” and the vendor account as “Contra account”. Individual programs expect the reverse assignment for correct processing.
All reports can be issued in English.
With the interface for Agenda LOHN, you export your payroll entries resulting from travel expense reports to your Agenda software.
The Rides section has been revised and now shows the start and destination of a ride on a clear map. With one click, the route is calculated and the kilometers driven are transferred to your travel expense report.
BuchhaltungsButler is a modern accounting software with innovative AI technology. With it, accounting can be done easily and efficiently. The integration allows you to transfer your travel expenses, receipts and bookings directly and automatically to BuchhaltungsButler.
Several improvements have been implemented with a new version:
– If you do not need an extra hospitality voucher for a hospitality event, you can turn it off in the PDF creation settings.
– The travel list has been extended with another filter. The filter by status provides a better overview by e.g. showing only the trips that are still in capture.
– The approval view of the team version contains the start and end date of the trip as well as the time.
– The date of release of a trip is output in the reports.
You only want a travel expense report for a certain period? From now on you can select multiple trips for printing and specify in the print options that these trips should be grouped together. If you have selected trips from multiple users, the trips from each user are summarized in a separate report.
From now on, there is an option to use flat rate calculation in Spesenfuchs when calculating travel expenses. Meal allowances, accommodation allowances and travel expenses by car or motorcycle for a trip are added together here. This is contrasted with the amount actually allowed by additional subsistence expenses and tax-free kilometers. What exceeds this amount may be treated uniformly as additional subsistence expenses and can be taxed at a flat rate of 25% provided that the 100% limit is not exceeded.
Spesenfuchs supports a whole range of receipt types. However, you may not need or want to use all document types in your business. Now you can easily hide these document types. When you enter a new document in the future, the hidden document types will no longer be offered at all, which further simplifies the entry.
Until now you could choose between SKR03 and SKR04 in Spesenfuchs. Now you can also use a custom chart of accounts. This allows you to customize which accounts to use for travel cost specific accounts and all receipt types.
Define as many expense groups as you like to organise your individual per diems. For example, you can define an expense group for trade fairs or assembly or create expense groups for specific groups of people. This allows you to easily manage individual flat rates for management or sales, for example.
Individually configurable export of all travel data in DATEV Lohn und Gehalt format incl. Capital letter M.
All bookings of the selected trips added up per account.
Typing receipts is a chore. That’s why Spesenfuchs can now read your travel and expense receipts and make it easier for you to record them. If you want to use the new function, simply activate the voucher recognition the next time you enter your vouchers.
If you want to create several employees at once in Spesenfuchs, then you can use the import with a CSV file for this from now on. This saves time and is more convenient than creating individual users via the interface.
Until now, a purchasing document with multiple VAT rates had to be split between two documents. As of now, this is no longer necessary. Spesenfuchs can handle multiple VAT rates per receipt and thus significantly simplifies the entry of e.g. railroad receipts or receipts from stationery stores.
Kontolino! is an online accounting software with invoice program. This means that freelancers and entrepreneurs always have their business under control and maintain a full overview.
Export of additional expenses for meals and travel expenses for the income tax card or the complete travel expense report for payment in DATEV LODAS format.
As of now, an approval workflow is available in the TEAM version. Define supervisors, as an employee send your trips to your supervisor for review and as a supervisor approve or reject the trip after review.
Reduce paperwork and do your own bookkeeping with Debitoor. The user interface is intuitive and self-explanatory.
Through the integration to Debitoor, Spesenfuchs can automatically transfer your travel expense reports with all receipts and resulting bookings to Debitoor.
Customize your expense report and all other reports with your company logo.
DATEV has discontinued its solutions Reisekosten classic, Reisekosten Vorerfassung and Arbeitnehmer online Meine Reisen by the end of 2021 and will no longer develop them further. Spesenfuchs has already created a new import interface so that you can conveniently import your employee master data.
In order to claim a business meal for tax purposes, an entertainment receipt must be completed. From now on, Spesenfuchs automatically creates a tax-compliant entertainment receipt for you based on the information in the receipt.
Lexware Office is a software with which users can do their bookkeeping easily, properly and in a time-saving manner. Commercial knowledge is not necessary. Satisfied financial authorities, a clear view of finances and more time for the core business are the result.
Thanks to the integration with Lexware Office, Spesenfuchs can automatically transfer your travel expense reports with all receipts and resulting postings to Lexware Office.
From now on, you can create cost centers/cost objects in Spesenfuchs and assign them to a trip.
sevdesk is an online accounting software that offers a digital solution for the self-employed, freelancers and small businesses. Thanks to sevdesk, bookkeeping tasks, from invoicing, advance VAT returns and income statements to collaboration with tax advisors, are made easier and more efficient. In doing so, sevdesk relies on automation, artificial intelligence and mobile working through the cloud-based web and smartphone applications.
Thanks to the integration with sevdesk, Spesenfuchs can automatically transfer your travel expense reports with all receipts and resulting postings to sevdesk.
With the DATEV export you can easily provide your tax advisor with all relevant booking data of your travel expense reports.
The temporary reduction in VAT has been available in Spesenfuchs since July 1, 2020, so you can continue to enter your receipts correctly and report your travel expenses properly.
Using the deputy function, you can enter travel expenses not only for yourself, but also for one or more other employees.
Manage the travel expense reports of all your company’s employees with Spesenfuchs.
Simply photograph receipts with your cell phone and transfer them directly to Spesenfuchs.
From now on, self-employed people and small businesses can use Spesenfuchs.
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