Accounting integration

Accounting integration is the technical connection of software, for example an expense solution, to a company’s accounting software. The aim is to transfer data without retyping, completely and traceably. Such integrations are a central part of digital finance processes.

Advantages of integration

Via a direct connection, receipts, amounts, ledger accounts, cost centres and tax rates go automatically into financial accounting. This saves time, avoids transfer errors and ensures up-to-date figures. Working together between employees, accounting and the tax advisor also becomes easier.

Typical interfaces and standards

In practice, there are three ways: standardised exports such as the DATEV export, direct interfaces to accounting platforms and open APIs for your own connections. Depending on the system, CSV, XML or API-based formats are used. Widely used are DATEV, Lexware Office and sevdesk.

Integration with Spesenfuchs

Spesenfuchs is compatible with DATEV and other accounting systems and passes on receipts, allowances and travel costs in several ways:

• DATEV export as a file and a direct connection via the DATEV data services
• Direct interfaces to Lexware Office, sevdesk, BuchhaltungsButler, Kontolino and weclapp
• An export for Agenda (payroll)
• An open REST API for your own connections

You will find all connections in the overview of integrations.

Technical and organisational requirements

Before setting up, ledger accounts, cost centres and booking rules should be agreed, often together with the tax advisor or accounting. Access to systems such as email inboxes, cloud storage or ERP interfaces should be regulated in compliance with data protection.

Legal aspects

The transfer of accounting-relevant data is subject to the GoBD and, where applicable, the GDPR. A structured and documented transfer is necessary so that everything is traceable during a tax audit.