Travel expense software for the self-employed and freelancers

With the Spesenfuchs travel expense software, the self-employed and freelancers handle their travel expense reports digitally: from recording the business trip and the receipts, through meal and mileage allowances, to passing everything on to accounting or your tax advisor. You capture receipts with your smartphone, and the AI reads them automatically. Statutory allowances and exchange rates are taken into account in the report.

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How the self-employed settle travel expenses differently

As a self-employed person, nobody reimburses your travel expenses. You claim them as business expenses in your accounts or cash-basis income statement (EÜR). Most rules are the same as for employees, but there are differences in some points:

Topic	Employees	Self-employed
Settlement	Employer reimburses tax-free	Business expense in the accounts
Meals	Allowances €14 and €28 (Germany)	the same allowances
Overnight stay	Allowance €20 or hotel receipt	only the actual costs as per receipt
Travel costs private car	€0.30 per km	€0.30 per km
Company car	Costs borne by the employer	actual costs in the business
Entertainment	70% deductible	70% deductible

So that Spesenfuchs calculates correctly, set “self-employed” in the user settings on the account assignment tab. An overnight allowance can then no longer be selected. Meals provided also reduce the per diem for the self-employed, for example a breakfast included in the hotel bill. How to book entertainment is explained in the guide Post entertainment receipts correctly, the current rates in Per diems 2026.

Travel expense reports without Excel or piles of paper

A travel expense report is more than collecting receipts. Travel costs, per diems, overnight stays, trips abroad and different currencies must be recorded correctly and then prepared for accounting. Spesenfuchs guides you through the report step by step. The necessary calculations are made automatically based on your entries and the stored allowances.

• Business trips: record and settle domestic and international trips easily.
• Receipts and AI: photograph or upload receipts and have them read automatically.
• Allowances: per diems calculated automatically by absence and country.
• Travel costs: record and settle kilometres and travel costs easily.
• Accounting and DATEV: pass finished travel expenses on to your accounting or tax advisor.

This turns the recorded data into a complete travel expense report, without Excel lists or manual calculations.

Capture receipts easily with your smartphone

With the Spesenfuchs app, you photograph receipts directly on the go. The receipts land automatically in the receipt inbox and are available there for further processing. The integrated AI receipt recognition reads important information from the receipt automatically. This reduces manual data entry.

• Photograph receipts directly with your smartphone
• Transfer receipts automatically to the receipt inbox
• Have receipt data recognised automatically by AI
• Then process receipts further in Spesenfuchs