Claim travel expenses and expenses online
Claim travel expenses and expenses online
Software for Self-Employed & Businesses
Software for Self-Employed & Businesses
Travel expense software and expense management for your company
With Spesenfuchs, you can easily settle your travel expenses and business expenditures online.
So that more remains at the bottom line – travel expense and receipt management made simple.
Spesenfuchs is that simple
Take care of travel expenses on the side
Create your travel expense report directly during your business trip – regardless of whether you are working on a PC, tablet, or smartphone. Spesenfuchs is device-independent and enables fully digital expense capture.
Instead of using complex spreadsheets, you only enter the necessary information. The input structure is designed around typical travel expense processes and guides you step by step through the reporting workflow.
This allows you to document mileage, per diem allowances, and other travel expenses promptly and in a structured manner. It reduces follow-up effort and ensures that all relevant information is recorded completely.
Legal guarantee of being up-to-date
Current per diem rates, applicable VAT rates, exchange rates, and legal requirements are essential for accurate travel expense reporting. These regulations change regularly and require continuous updates.
Spesenfuchs applies the relevant statutory rules and stored allowance rates applicable to your trip. This eliminates the need for manual research of current values.
This ensures that your travel expense report is prepared in accordance with valid tax regulations – transparent, consistent, and legally compliant.
Never lose receipts again
Capture your receipts digitally – on the go by taking a photo or in the office via upload. All supporting documents are stored centrally and can be assigned to the corresponding trip at any time.
The integrated OCR receipt recognition automatically extracts relevant invoice data, including amount, VAT rate, receipt date, and receipt type. The captured information is made available for further processing and reduces manual data entry.
All receipts are stored in an audit-compliant manner and remain fully traceable at any time. For accounting purposes, receipts can be exported together with the related booking information or provided as a structured receipt list. This ensures a clean handover and streamlines further processing in financial accounting.
Keep the control in your hands
Structured reports provide transparency in your travel expense accounting. You receive clearly organized analyses that summarize all relevant information in a comprehensible manner.
Predefined chart of accounts frameworks support the accurate allocation of travel expenses to the appropriate ledger accounts. This creates a reliable foundation for further processing in financial accounting.
Instead of preparing individual receipts manually, you provide your tax advisor with clear and pre-structured booking data. This reduces follow-up questions and accelerates coordination with accounting.
Record travel expenses cleverly and quickly
The dashboard is your central entry point to Spesenfuchs. From here, you can create new trips or receipts, or open existing travel expense reports for further processing.
At a glance, you see all relevant expenses with their status and chronological context. Open, completed, or submitted trips are clearly structured, so you always know where action is required.
The dashboard acts as the control center for your travel expenses and business expenditures: you initiate new processes, access existing trips directly, and keep track of the current status of your reports. This ensures a structured workflow and full visibility—even when managing multiple business trips at the same time.
Knowing where the trip is going
With the analytics in Spesenfuchs, you maintain a structured overview of your business travel activities. Key metrics related to trips, per diem allowances, mileage, and accommodation costs are consolidated in a clear and organized format.
You can identify trends, frequencies, and cost structures at a glance. The visualizations support transparent evaluation of travel expenses and enable informed decision-making.
This creates transparency across your travel expenses and provides a reliable basis for internal planning, controlling, and accounting.
And Spesenfuchs can do even more
Guaranteed secure, DSGVO compliant and Made in Germany
