Not all receipts are the same, that’s why there are different types of receipts in Spesenfuchs. Depending on the type of document, the data required in each case is queried and output accordingly in the reports. The receipt types also determine to which accounts the document is posted. Here you don’t need any accounting knowledge – Spesenfuchs posts your receipts and you can hand them over to your accounting department or to your tax advisor afterwards.
In the case of gifts, for example, the name of the recipient; in the case of entertainment expenses, the persons entertained and the place or occasion of the entertainment.
In the case of a hotel voucher, not only the date of arrival and the voucher date, but also the date of departure will be deposited, together with the amounts for the hotel and, if applicable, for breakfast or business package, each with the currently valid VAT.
Example hospitality receipt
In order to claim a business meal for tax purposes, an entertainment receipt must be completed. In some cases, this is already printed on the bill in the restaurant, or you must remember to obtain a hospitality voucher form in the restaurant. The entertainment receipt must then be filled out and then taped or stapled to the invoice.
This is elaborate and goes much easier!
Spesenfuchs will do this work for you. The information on the receipt automatically becomes a correctly completed entertainment receipt for tax purposes. When the document is scanned by OCR, all values are automatically read from the document.
In addition to the entertainment receipt as a PDF, Spesenfuchs generates the correct booking records. These are output as a booking list in PDF format or also automatically transferred to the corresponding accounting software via interface.
| Designation | VAT | SKR03 | SKR04 |
|---|---|---|---|
| Meal 70% deductible | Reduces | 4650 | 6640 |
| Meal 30% not deductible | Reduces | 4654 | 6644 |
| Beverages 70% deductible | Full | 4650 | 6640 |
| Beverages 30% not deductible | Full | 4654 | 6640 |
| Tip 70% deductible | without | 4650 | 6640 |
| Tip 30% not deductible | without | 4654 | 6644 |
| Designation | VAT | SKR03 | SKR04 |
|---|---|---|---|
| Meal | Reduces | 4140 | 6130 |
| Drinks | Full | 4140 | 6130 |
| Tip | without | 4140 | 6130 |
Show and hide receipt types
Spesenfuchs knows very many receipt types and handles them differently, as shown in the examples. However, it may well be that you do not need all receipt types in your company or do not want to make all receipt types available to your employees. Here, Spesenfuchs offers you the possibility that you can show and hide receipt types entirely according to your requirements. Once set, this simplifies document entry for you and your employees by displaying only the receipt types that are relevant to you.