After the travel expense report, the costs have to go into financial accounting and the reimbursement to the employees. If your tax advisor works with DATEV, booking data and receipt images should arrive there without retyping. This article shows the four ways to DATEV using an example trip and explains the structure of the files for those who are interested.<\/p>\n
| Way<\/th>\n | What is transferred<\/th>\n | Receipt images<\/th>\n | Where it arrives<\/th>\n<\/tr>\n<\/thead>\n |
|---|---|---|---|
| CSV file (DATEV format)<\/td>\n | Booking records<\/td>\n | no<\/td>\n | Imported by the tax firm into DATEV Rechnungswesen<\/td>\n<\/tr>\n |
| XML file<\/td>\n | Receipt data with receipt images<\/td>\n | yes<\/td>\n | DATEV Unternehmen online via DATEV Belegtransfer<\/td>\n<\/tr>\n |
| CSV and XML (ZIP file)<\/td>\n | Booking records, linked receipt images<\/td>\n | yes<\/td>\n | DATEV Rechnungswesen and Unternehmen online<\/td>\n<\/tr>\n |
| DATEV data services<\/td>\n | Booking records or receipt data with receipt images<\/td>\n | yes<\/td>\n | automatically online to DATEV<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n Which way suits you is best decided together with your tax firm: if it does the bookkeeping itself and only needs the data, the CSV file is enough. If the receipts should also arrive digitally, XML, CSV with XML or a data service are suitable. The data service also saves passing files on. For payroll there are separate exports for DATEV LODAS and DATEV Lohn und Gehalt.<\/p>\n Is there a DATEV template for travel expense reports?<\/h2>\nMany people look for an Excel or PDF template or a form for travel expense reports that fits DATEV. Such a template helps with filling in. However, accounting then has to transfer the figures into DATEV by hand, because DATEV only reads booking data in DATEV format or via the data services. Travel expense software creates both directly from the report, with the current allowances and the accounts from your chart of accounts. Figure 2 below shows what a finished travel expense report looks like as a PDF. How to create a report step by step is explained in the guide Create travel expense report<\/a>. If you have used DATEV Reisekosten classic so far, you will find information in the article on the discontinuation of DATEV Reisekosten classic<\/a>.<\/p>\n<\/div><\/section><\/p>\n\n |