{"id":12412,"date":"2026-07-21T13:07:33","date_gmt":"2026-07-21T11:07:33","guid":{"rendered":"https:\/\/www.spesenfuchs.de\/reimbursing-travel-expenses-without-input-tax-deduction-what-companies-need-to-know\/"},"modified":"2026-07-26T17:06:58","modified_gmt":"2026-07-26T15:06:58","slug":"reimbursing-travel-expenses-without-input-tax-deduction-what-companies-need-to-know","status":"publish","type":"post","link":"https:\/\/www.spesenfuchs.de\/en\/reimbursing-travel-expenses-without-input-tax-deduction-what-companies-need-to-know\/","title":{"rendered":"Reimbursing Travel Expenses Without Input Tax Deduction \u2013 What Companies Need to Know"},"content":{"rendered":"\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-1r21stv-856303f09ea9bb6f82cd38505efa1ee8\">\n.avia-section.av-1r21stv-856303f09ea9bb6f82cd38505efa1ee8{\nbackground-repeat:no-repeat;\nbackground-image:url(https:\/\/www.spesenfuchs.de\/wp-content\/uploads\/2019\/12\/IMG_0290-1500x430.jpg);\nbackground-position:50% 0%;\nbackground-attachment:scroll;\n}\n.avia-section.av-1r21stv-856303f09ea9bb6f82cd38505efa1ee8 .av-section-color-overlay{\nopacity:0.6;\nbackground-color:#9e9e9e;\n}\n<\/style>\n<div id='av_section_1'  class='avia-section av-1r21stv-856303f09ea9bb6f82cd38505efa1ee8 main_color avia-section-large avia-no-shadow  avia-builder-el-0  el_before_av_textblock  avia-builder-el-first  avia-full-stretch avia-bg-style-scroll av-section-color-overlay-active container_wrap sidebar_right'  data-section-bg-repeat='stretch'><div class=\"av-section-color-overlay-wrap\"><div class=\"av-section-color-overlay\"><\/div><div class='container av-section-cont-open' ><main  role=\"main\" itemprop=\"mainContentOfPage\"  class='template-page content  av-content-small alpha units'><div class='post-entry post-entry-type-page post-entry-12412'><div class='entry-content-wrapper clearfix'>\n\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-mruen3rs-bb2d0ce928bf0da98c50ec94cd6ad417\">\n#top .av-special-heading.av-mruen3rs-bb2d0ce928bf0da98c50ec94cd6ad417{\npadding-bottom:0;\ncolor:#ffffff;\nfont-size:40px;\n}\nbody .av-special-heading.av-mruen3rs-bb2d0ce928bf0da98c50ec94cd6ad417 .av-special-heading-tag .heading-char{\nfont-size:25px;\n}\n#top #wrap_all .av-special-heading.av-mruen3rs-bb2d0ce928bf0da98c50ec94cd6ad417 .av-special-heading-tag{\nfont-size:40px;\n}\n.av-special-heading.av-mruen3rs-bb2d0ce928bf0da98c50ec94cd6ad417 .special-heading-inner-border{\nborder-color:#ffffff;\n}\n.av-special-heading.av-mruen3rs-bb2d0ce928bf0da98c50ec94cd6ad417 .av-subheading{\nfont-size:15px;\n}\n\n@media only screen and (min-width: 480px) and (max-width: 767px){ \n#top #wrap_all .av-special-heading.av-mruen3rs-bb2d0ce928bf0da98c50ec94cd6ad417 .av-special-heading-tag{\nfont-size:0.8em;\n}\n}\n\n@media only screen and (max-width: 479px){ \n#top #wrap_all .av-special-heading.av-mruen3rs-bb2d0ce928bf0da98c50ec94cd6ad417 .av-special-heading-tag{\nfont-size:0.8em;\n}\n}\n<\/style>\n<div  class='av-special-heading av-mruen3rs-bb2d0ce928bf0da98c50ec94cd6ad417 av-special-heading-h1 custom-color-heading blockquote modern-quote  avia-builder-el-1  avia-builder-el-no-sibling  av-inherit-size av-linked-heading'><h1 class='av-special-heading-tag '  itemprop=\"headline\"  >Reimbursing Travel Expenses Without Input Tax Deduction \u2013 What Companies Need to Know<\/h1><div class=\"special-heading-border\"><div class=\"special-heading-inner-border\"><\/div><\/div><\/div>\n<\/div><\/div><\/main><!-- close content main element --><\/div><\/div><\/div><div id='after_section_1'  class='main_color av_default_container_wrap container_wrap sidebar_right'  ><div class='container av-section-cont-open' ><div class='template-page content  av-content-small alpha units'><div class='post-entry post-entry-type-page post-entry-12412'><div class='entry-content-wrapper clearfix'>\n\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-mruemw0f-e14ad4fb385df1679f5ce2d9cd1e2947\">\n#top .av_textblock_section.av-mruemw0f-e14ad4fb385df1679f5ce2d9cd1e2947 .avia_textblock{\nfont-size:20px;\n}\n<\/style>\n<section  class='av_textblock_section av-mruemw0f-e14ad4fb385df1679f5ce2d9cd1e2947 '   itemscope=\"itemscope\" itemtype=\"https:\/\/schema.org\/BlogPosting\" itemprop=\"blogPost\" ><div class='avia_textblock'  itemprop=\"text\" ><p>Not every business is allowed to claim the sales tax shown on incoming invoices as input tax. For example, businesses that apply the small business rule under Section 19 of the German Sales Tax Act (UStG) or that are not eligible for input tax deductions due to the nature of their activities must account for travel expenses differently than businesses that are eligible for input tax deductions. <\/p>\n<p>But what does that mean, specifically, for hotel bills, gas receipts, or train tickets? And how can you avoid mistakes when submitting travel expense reports? <\/p>\n<h2>When is input tax not deductible?<\/h2>\n<p>Input tax credits allow businesses to claim a refund of the sales tax included in invoices from the tax office. If a business is not eligible for this, the sales tax included in the invoices is fully classified as a business expense. <\/p>\n<p>This applies, among other things, to:<\/p>\n<ul>\n<li>Businesses that apply the <strong>small business rule (Section 19 of the German Value-Added Tax Act (UStG))<\/strong>,<\/li>\n<li>many nonprofit organizations,<\/li>\n<li>Businesses or organizations whose sales are exempt from sales tax.<\/li>\n<\/ul>\n<p>If you are unsure whether your company is eligible for input tax credits, you should check with your tax advisor.<\/p>\n<h2>How does this affect travel expenses?<\/h2>\n<p>When it comes to travel expense reimbursement, the input tax deduction makes a significant difference.<\/p>\n<p>If a company is eligible to claim an input tax credit, the included sales tax is shown separately and may be claimed as an input tax credit in accordance with statutory provisions.<\/p>\n<p>If, on the other hand, there is no input tax deduction, the full invoice amount is treated as an expense. Input tax must neither be reported nor transferred to financial accounting. <\/p>\n<p>Especially when dealing with a large number of documents, there is a significant risk of error here if sales tax is accidentally included.<\/p>\n<h2>A real-world example<\/h2>\n<p>An employee stays at a hotel during a business trip and receives a bill for <strong>\u20ac119.00, including 19% sales tax<\/strong>.<\/p>\n<p>If the company is entitled to an input tax credit, the included sales tax may be taken into account in accordance with legal requirements.<\/p>\n<p>If, on the other hand, there is no input tax deduction, the entire <strong>\u20ac119.00<\/strong> is recorded as an expense. Input tax is neither reported nor transferred to the accounting department. <\/p>\n<h2>Here&#8217;s how Spesenfuchs supports businesses that don&#8217;t claim input tax credits<\/h2>\n<p>With Spesenfuchs, companies can set a central policy stipulating that no input tax deduction is allowed. The software then automatically applies this setting to all travel expense reports. <\/p>\n<p>Postings and exports also take this setting into account, ensuring that no ineligible input tax is reported.<\/p>\n<p>As a result, users do not have to manually review every single document, and the risk of incorrect postings is significantly reduced.<\/p>\n<h2>Especially helpful for small business owners<\/h2>\n<p>Companies that apply the small business rule, in particular, benefit from the automatic adjustment for the lack of input tax credit.<\/p>\n<p>Since tax settings no longer need to be configured for each receipt, data entry becomes both easier and more reliable. Even with a large number of travel expenses, the reimbursement process remains consistent and transparent. <\/p>\n<h2>Conclusion<\/h2>\n<p>Companies that are not eligible for input tax credits must treat travel expenses differently than companies that are eligible for input tax credits. Even minor errors can result in input tax amounts being incorrectly reported in the accounting records or on tax returns. <\/p>\n<p>With the <strong>\u201cNo Input Tax Deduction\u201d<\/strong> feature, Spesenfuchs helps companies automatically account for this special circumstance. This ensures that travel expenses are processed correctly from entry to export\u2014regardless of whether the receipts are entered on a computer or via the app. <\/p>\n<p>Would you like to track your travel expenses easily, digitally, and in compliance with tax regulations? Try Spesenfuchs for free and see for yourself.<\/p>\n<\/div><\/section>\n\n<style type=\"text\/css\" data-created_by=\"avia_inline_auto\" id=\"style-css-av-14gj3ub-9a8f388117c3f45474d76d932dbbaf9b\">\n#top .hr.hr-invisible.av-14gj3ub-9a8f388117c3f45474d76d932dbbaf9b{\nheight:20px;\n}\n<\/style>\n<div  class='hr av-14gj3ub-9a8f388117c3f45474d76d932dbbaf9b hr-invisible  avia-builder-el-3  el_after_av_textblock  el_before_av_custom_layout  avia-builder-el-last '><span class='hr-inner '><span class=\"hr-inner-style\"><\/span><\/span><\/div>\n\n[av_hr class='invisible' icon_select='yes' icon='ue808' font='entypo-fontello' position='center' shadow='no-shadow' height='50' custom_border='av-border-thin' custom_width='50px' custom_margin_top='30px' custom_margin_bottom='30px' custom_border_color='' custom_icon_color='' av-small-hide='aviaTBav-small-hide' av-mini-hide='aviaTBav-mini-hide' id='' custom_class='' av_uid='av-k3y7pcut' admin_preview_bg='']\n\n[av_button label='TEST NOW FOR FREE' icon_select='no' icon='ue800' font='entypo-fontello' link='page,8766' link_target='' size='large' position='center' label_display='' title_attr='' size-text='' av-desktop-font-size-text='' av-medium-font-size-text='' av-small-font-size-text='' av-mini-font-size-text='' margin='' margin_sync='true' padding='' padding_sync='true' av-desktop-margin='' av-desktop-margin_sync='true' av-desktop-padding='' av-desktop-padding_sync='true' av-medium-margin='' av-medium-margin_sync='true' av-medium-padding='' av-medium-padding_sync='true' av-small-margin='' av-small-margin_sync='true' av-small-padding='' av-small-padding_sync='true' av-mini-margin='' av-mini-margin_sync='true' av-mini-padding='' av-mini-padding_sync='true' color_options='' color='custom' custom_bg='#9eae12' custom_font='#ffffff' btn_color_bg='theme-color' btn_custom_grad_direction='vertical' btn_custom_grad_1='#000000' btn_custom_grad_2='#ffffff' btn_custom_grad_3='' btn_custom_grad_opacity='0.7' btn_custom_bg='#444444' btn_color_bg_hover='theme-color-highlight' btn_custom_bg_hover='#444444' btn_color_font='theme-color' btn_custom_font='#ffffff' btn_color_font_hover='white' btn_custom_font_hover='#ffffff' border='' border_width='' border_width_sync='true' border_color='' border_radius='' border_radius_sync='true' box_shadow='' box_shadow_style='0px,0px,0px,0px' box_shadow_color='' animation='' animation_duration='' animation_custom_bg_color='' animation_z_index_curtain='100' hover_opacity='' sonar_effect_effect='' sonar_effect_color='' sonar_effect_duration='1' sonar_effect_scale='' sonar_effect_opac='0.5' css_position='' css_position_location=',,,' css_position_z_index='' av-desktop-css_position='' av-desktop-css_position_location=',,,' av-desktop-css_position_z_index='' av-medium-css_position='' av-medium-css_position_location=',,,' av-medium-css_position_z_index='' av-small-css_position='' av-small-css_position_location=',,,' av-small-css_position_z_index='' av-mini-css_position='' av-mini-css_position_location=',,,' av-mini-css_position_z_index='' id='' custom_class='' template_class='' av_uid='av-ju9gs2iy' sc_version='1.0' admin_preview_bg='']\n\n[av_hr class='invisible' icon_select='yes' icon='ue808' font='entypo-fontello' position='center' shadow='no-shadow' height='50' custom_border='av-border-thin' custom_width='50px' custom_margin_top='30px' custom_margin_bottom='30px' custom_border_color='' custom_icon_color='' av-desktop-hide='aviaTBav-desktop-hide' av-medium-hide='aviaTBav-medium-hide' id='' custom_class='' template_class='' av_uid='av-k3y7pcut-1' sc_version='1.0' admin_preview_bg='']\n\n","protected":false},"excerpt":{"rendered":"<p>Learn how businesses without input tax credits can correctly report travel expenses. Includes examples and tips for small business owners and nonprofit organizations. <\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[544,535],"tags":[597,598,538],"class_list":["post-12412","post","type-post","status-publish","format-standard","hentry","category-feature-en","category-legal","tag-receipts","tag-sales-tax","tag-travel-expense-report"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.0 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Correctly Report Travel Expenses Without Input Tax Deduction | Spesenfuchs<\/title>\n<meta name=\"description\" content=\"Learn how businesses without input tax credits can correctly report travel expenses. 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