{"id":13964,"date":"2025-05-04T17:19:25","date_gmt":"2025-05-04T15:19:25","guid":{"rendered":"https:\/\/www.spesenfuchs.de\/?page_id=13964"},"modified":"2026-11-15T03:16:56","modified_gmt":"2026-11-15T02:16:56","slug":"data-security","status":"publish","type":"page","link":"https:\/\/www.spesenfuchs.de\/en\/glossary\/data-security\/","title":{"rendered":"Data security"},"content":{"rendered":"
\n

Data security is the protection of digital information against loss, manipulation, unauthorised access and technical faults. In accounting, it is important for meeting legal requirements, protecting sensitive receipt data and ensuring secure archiving. Data protection is related, but refers to the protection of personal data under the GDPR<\/a>.<\/p>\n

Technical measures<\/h2>\n

The basics are encrypted data transmission (TLS), secure server locations, role-based user rights and regular backups. Cloud services add certified data centres and organisational protective measures. The German Federal Office for Information Security (BSI) provides guidance on using cloud services securely.<\/p>\n

Relevance for accounting and tax law<\/h2>\n

The GoBD<\/a> require traceable and unalterable storage of tax-relevant data. This concerns the receipt itself and metadata such as the receipt date<\/a> or the logging of exports<\/a>. During an audit, it must be possible to prove that the data is complete and unchanged.<\/p>\n

Data security in Spesenfuchs<\/h2>\n

Spesenfuchs<\/a> stores all data encrypted on servers in Germany. Roles and user rights are assigned individually to prevent unauthorised access. When exporting<\/a>, the data is provided completely with the original receipts. You will find information on data processing in the data processing declaration (PDF, in German)<\/a>.<\/p>\n

Typical mistakes<\/h2>\n